A substantive change is a significant modification or expansion of the nature and scope of a nursing program and/or nursing education. The purpose of the substantive change policy and process is to keep the ACEN informed of changes in the program or governing organization between accreditation visits.
See Policy #14 Reporting Substantive Changes for detailed information about ACEN requirements.
A change in Nurse Administrator must be reported to the ACEN no later than one (1) month after the permanent or interim nurse administrator assumes duties/responsibilities.
To report a change in Nurse Administrator, download and complete the following form: Nurse Administrator Change (.docx)
The completed form must be submitted as a Word document or searchable PDF through the ACEN website using the Substantive Change Portal.
Substantive changes must be reported using the appropriate Substantive Change Template. If you are unsure of which template to use, please contact the Substantive Change Coordinator at (404) 975-5000.
Please submit completed substantive change reports using the Substantive Change Portal. Substantive Change Reports must be submitted as searchable PDF files.
Use the Substantive Change Portal to:
For reporting changes that are not considered substantive in accordance with Policy #14, but may require updating of ACEN records, submit a non-substantive change notice.
If you require ACEN acknowledgment of a change in your program in compliance with another regulatory body, submit a non-substantive notice identifying what information is needed in the ACEN response.
To report changes to that are not considered substantive in accordance with Policy #14 Reporting Substantive Changes, but are necessary updates for our records, please use the Substantive Change Portal to submit a request using the Report a Non-Substantive Change form.
Examples of non-substantive changes include:
*Note: For changes in governing organization name, please submit a notice on the organization’s letterhead and documentation verifying that the institutional accreditor and/or U.S. Department of Education have acknowledged the change.