All requests to drive must be approved by the ACEN Controller, Stephanie Larson, at least four (4) weeks prior to the site visit. Pre-approval ensures that the traveler is covered through the ACEN liability insurance while traveling to/from home and to/from the site visit, and ensures reimbursement of this expense. Upon arrival at the hotel, the traveler may not use their personal vehicle to fulfill any aspect of the site visit. The program is responsible for the team chair and team member’s transportation to/from respective program site(s). Reimbursement for use of personal vehicles is calculated based on a rate of .48 cents a mile up to the cost of air or rail travel in accordance with the ACEN Travel Policy. You can contact Stephanie Larson via e-mail.

No. Team members may not contact the nurse administrator directly regarding any aspects of the site visit including travel. If a team member is unable to contact the team chair, she/he must contact Dr. Sharon Beasley for assistance at +1 (404) 975-5000 or via e–mail.

Please help us help you, if you need our help. We recommend that all booking is completed Monday – Thursday before 5 pm Eastern Time. Airlines typically have more reasonable rates between Tuesday and Thursday each week, therefore it is our preference that itineraries are confirmed between Tuesday and Thursday of each week. Taking advantage of lower rates often ensure fewer connections and access to optimal travel times. In addition, the ACEN staff is available to assist you with your booking within 24-hours of your request except on weekends and holidays. While there may be individuals on call, we cannot guarantee available assistance with booking your flights prior to the next business day. In the case of holding a flight, most flights will remain on hold for 24 hours following when the hold is placed, however, AXIOM will provide a hold time for your reservation as this time frame is shortened to 6 pm or 10 pm Eastern Time on days when rates are likely to increase. Once the hold time has placed, the itinerary will be released, at which time you will need to restart the booking process.

If a peer evaluator desires an extension for personal reasons, all expenses outside of those required to fulfill the visit will not be reimbursed. Prior approval from the ACEN Controller, Stephanie Larson, is required. Stephanie Larson can be contacted via e-mail. The peer evaluator must pay for an extended stay related to personal business; an extended stay expense related to personal business will not be reimbursed.